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Maine Shared Collections Strategy Advisory Board Update Report, November 2013
University of Maine Office of Research and Sponsored Programs: Grant Reports
  • Deborah Rollins, Principal Investigator; University of Maine, Orono
  • Clem Guthro, Colby College
  • Barbara McDade, Co-Principal Investigator; Bangor Public Library
  • Matthew Revitt, MSCS Program Manager, University of Maine, Orono
Additional Participants

Professional

James Jackson Sanborn, Technology Director
Sara Amato, Systems Librarian

Partner Organizations

Bangor Public Library
Bates College
Bowdoin College
Colby College
Maine InfoNet
Maine State Library
Portland Public Library
University of Southern Maine

Project Period
2011-2013
Level of Access
Open-Access Report
Grant Number
IMLS LG-07-10-0238-10
Submission Date
11-1-2013
Abstract

Under this three-year project, funded in part by the Institute of Museum and Library Services (IMLS), libraries will collaborate to make decisions about the storage, retention, and preservation of print materials (both books and journals) as well as look for ways to integrate digital editions into a state-wide catalog. This will help alleviate space concerns while ensuring that users continue to have equal or greater access to the information.

The project’s goals are:

  1. To develop a strategy for a statewide, multi-type library program for managing, storing and preserving print collections among public and private institutions to achieve greater efficiencies and extend the power of every dollar invested in collections and library facilities.
  2. To expand access to existing digital book collections by developing print-on-demand (POD) and e-book-on-demand (EOD) services to support long-term management of a shared print collection, and the integration of digital resources with print collections.
  3. To formalize organizational agreements, establish a budget, and develop policies essential for the maintenance of shared print and digital collections, access to them, and responsibility for sharing them.

Activities that will aid in achieving these goals include:

  • Perform an analysis of the “collective collection” to identify unique items, items owned by multiple libraries, institutional strengths, etc.;
  • Implementation of a Print-on-Demand service;
  • Development of a retention policy for the number of copies for each title, and for identical print and digital titles;
  • Development and implementation of a policy for preservation of unique and rare print materials.

Manuscript Number
MS584_2014_ROL_MSCSStrategyNov2013
Citation Information
Deborah Rollins, Clem Guthro, Barbara McDade and Matthew Revitt. "Maine Shared Collections Strategy Advisory Board Update Report, November 2013" (2013)
Available at: http://works.bepress.com/matthew_revitt/5/