Over the years, Liberty University has increased its graduate programs. However, despite that increase in graduate students, the theses and dissertations submission rates were not changing. Previously, we collected bound issues of students' theses and dissertation projects as a requirement of their degree program. With the bound issues, there was accountability for students to submit their work to the library in order to graduate, but these works would often go unused and gathered dust since readers had to physically come to the library to access them. Starting in 2007, Liberty University acquired an online presence for electronic theses and dissertations (ETDs). By adding ETDs into our institutional repository (IR), readership of these scholarly works drastically increased. The visibility of these works were magnified by being available on the Internet. With the format change, there was no longer a paper trail for accountability, and students' submissions decreased. Additionally, as heads of departments changed and professors retired, there was less and less accountability. These changes created a disconnect in the process of ETD submissions, including tracking the acceptance of ETDs and uploading them into the IR. After meeting with our Graduate School and a number of ETD committee chairs, it became apparent that many were unaware that their students were not submitting their work to the IR and that change was needed. In collaboration with the Graduate School, Provost Office, IRB, Scholarly Communications, and IT, we created a workflow which allows all relevant parties to view the individual's progress in the ETD submission process. We completed the workflow and implemented it in the summer of 2018.