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Asking for Permission: A Survey of Copyright Workflows for Institutional Repositories

Marisa Ramirez, California Polytechnic State University - San Luis Obispo
Ann Hanlon, Marquette University

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Copyright © 2011 The Johns Hopkins University Press. This article first appeared in PORTAL: LIBRARIES AND THE ACADEMY, Volume 11, Issue 2, April, 2011, pages 683-702. The definitive version is available at portal: Libraries and the Academy.


An online survey of institutional repository (IR) managers identified copyright clearance trends in staffing and workflows. The majority of respondents followed a mediated deposit model, and reported that library personnel, instead of authors, engaged in copyright clearance activities for IRs. The most common “information gaps” pertained to the breadth of information in copyright directories like SHERPA/RoMEO. To fill these gaps, most respondents directly contacted publishers for permissions. Respondents typically did not share publisher responses with other IRs, citing barriers such as time, expertise, staffing, and the need for improved methods for sharing data with copyright directories.

Suggested Citation

Marisa Ramirez and Ann Hanlon. "Asking for Permission: A Survey of Copyright Workflows for Institutional Repositories" portal: Libraries and the Academy 11.2 (2011): 683-702.
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